Office Manager & Executive Assistant - Investment Banking

Office Manager & Executive Assistant - Investment Banking

Frankfurt | €70,000 - €80,000 + Bonus & Benefits | Permanent

4 days in the office required

An international investment bank is seeking an experienced Office Manager / Executive Assistant to join its Frankfurt office, supporting senior investment banking professionals while taking responsibility for the smooth day-to-day running of the office.

This is a senior, varied position combining high-level Executive Assistant support with hands-on Office Management responsibilities. You will operate at the heart of a busy investment banking environment, working closely with senior stakeholders, clients and international support teams.

The successful candidate will be fluent in both German and English and bring a strong track record in Executive Assistant and/or Office Management positions. Previous experience within banking, financial services or a similarly fast-paced professional environment would be highly advantageous.

The role

Working as a key point of contact for the Frankfurt office, your responsibilities will include:

• Providing high-level EA support to Managing Directors and other senior banking professionals
• Managing complex diaries, appointments and senior-level client communications
• Coordinating travel and detailed itineraries for client meetings across the DACH region
• Organising internal and external meetings, including meeting rooms, catering and guest arrangements
• Processing expenses, invoices and associated administration accurately and efficiently
• Managing the day-to-day operation and infrastructure of the Frankfurt office
• Coordinating office suppliers, facilities, maintenance and other service providers
• Acting as a key interface with international functions including HR, IT, Finance and Real Estate
• Planning and coordinating client events across the DACH region
• Supporting recruitment events and liaising with international recruitment colleagues
• Building effective relationships with colleagues and senior stakeholders across Frankfurt and other international offices

What we're looking for

You will be an accomplished EA and/or Office Manager who is comfortable operating in a highly professional, fast-moving and pressurised environment.

You will need:

• Fluent German and English - essential
• Strong previous experience as an Executive Assistant and/or Office Manager
• Ideally, experience gained within banking, investment banking, financial services or a comparable corporate environment
• Experience supporting senior executives and managing competing priorities
• Exceptional organisational and multitasking skills
• Excellent attention to detail
• Confidence communicating with senior stakeholders and clients
• A resilient, proactive and collaborative approach
• Strong discretion when handling confidential or sensitive information
• Excellent Microsoft Office skills, particularly Outlook, Word and Excel

This is an office-based, relationship-driven position and requires a minimum of four days per week in the Frankfurt office. Some travel within Germany may occasionally be required when supporting client events.

Inventum Group is acting as an Employment Agency in relation to this vacancy.