Legal Secretary

Legal Secretary

Dubai

Up to 24,000 AED per month

My client, a leading international law firm are looking for an experienced Legal Secretary to join their growing team

Roles and Responsibilities

• Audio typing via digital dictation and copy typing of legal documents and correspondence
• Formatting, editing, and preparing documents in line with the firm’s house style
• Assisting with the preparation of trial bundles and ad hoc legal project support
• Opening new client matters and liaising with due diligence teams
• Maintaining accurate electronic and hard-copy filing systems, archiving, and database management
• Proactively managing complex diaries and multi-zone scheduling of meetings, seminars, and client events
• Coordinating internal and external meetings, lunches, and conference calls
• Inbox management and handling telephone queries
• Drafting internal communications with confidence and reports on behalf of Partners
• Attend meetings were requested to take detailed notes and action logs and proactively follow up with action owners to ensure completion within agreed timeframes.
• Preparing PowerPoint presentations, pitches, and other client-facing materials
• Maintaining and updating CRM records
• Arrange end-to-end complex travel, including multi-destination international itineraries, coordination of different modes of transport, accommodation and airport transfers
• Manage all visas, permit and travel documentation, ensuring sufficient lead time and compliance with jurisdiction-specific requirements
• Remain flexible and responsive, managing last-minute changes to travel and schedules calmly and efficiently when required
• Ensure all follow-up meetings and actions arising from travel are diarised promptly, tracked and progressed to completion
• Coordinating couriers, mail handling, and tracking deliveries
• Supporting billing processes, supplier payments, and general financial administration
• Ensuring compliance with firm policies, quality standards, and CLPD requirements
• Providing planned and urgent cover for other teams and covering the reception desk as required
• General ad-hoc administrative duties as they arise.

Apply today for immediate consideration.